Gentry Park BOD Minutes for Mar 6 2006

GENTRY PARK HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
March 6th, 2006
UN-APPROVED MINUTES

Call to Order:

Upon Proper Notice, a meeting was of the Gentry Park Home Owner's Association Board (the Board) was held on March 6th, 2006 and is called to order by Ron Seals

Attendance:

The following board members, being a majority of the Board and meeting the requirements of quorum set forth in the bylaws, were in attendance:

Ron Seals
Al Kiczula
Patty Kenny
Rob Edwards

The following parties were also in attendance:

Jim Boyle, Gentry Park Property Manager, Boyle Management Services
Joseph Doerhoff, resigning President of Gentry Park HOA Board

HOA Members in Audience: 2 HOA members (including Joseph Doerhoff).

Old Business:

Joe Doerhoff's Resignation
A letter was forwarded to the board via Jim Boyle from Joseph Doerhoff giving notice of his resignation from the Board. Ron made a motion to recognize Joe's resignation, which was duly seconded and unanimously carried.

Appointment of New Members
Al Kiczula makes a motion to appoint Rob Edwards to the board. The motion was duly seconded by Steven Gongage and carried unanimously. Effective immediately, Rob Edwards is appointed to the board.

New Business:

- ARC Issues
Jim Boyle advised the board to establishing an Architectural Review Committee (ARC). As explained, the process for architectural review applications would go from Jim Boyle to the ARC and finally to the Board for approval. Board responds within 30 days with Yes, No or more info.

- New Vice President
Due to Joseph Doerhoff's resignation, Ron Seals is automatically moved to the position of President. A motion is made by Steve Gongage to appoint Al Kiczula to the position of Vice President. The motion is duly seconded by Patty Kenny and carries unanimously.

- ARC Review
The Board begins discussing items that are being submitted for ARC review. Joseph Doerhoff, who is in the audience, notes that HOA is only responsible for the buildings that are included under the HOA, which are buildings 1, 13, 14, 15, 21 according to his map. Ron Seals lets him know that his comments are noted.Up for board review is an application to place a Real Estate sign in front of a home. The application is rejected by the Board. Joe strongly reminds us that this member does not necessarily have to take down the sign because this unit does not reside under the HOA. Ron lets him know again that his comments are noted.

- Parking
The issue of parking on Westcott Lane is brought up for discussion by Ron Seals. He recommends that we need to have no parking signs. Joe Doerhoff points out lack of visitor parking options. After some discussion, the board recognizes to problems to fix concerning the parking situation: emergency vehicles might not have enough room to pass through that road and with parking on both sides of the street there is not enough room for 2-way traffic.Patty Kenny and Al Kiczula volunteer to find out more information about getting the city to make Westcott a no parking zone. Steve Gongage proposes the idea to solve both problems by making Westcott a one way street and as well as to add painted parking boxes to the street to control distance from the curb issues.

- Dog Problems
Discussion begins regarding to several dog barking complaints. Ron cites Vista Lakes community docs Rules & Regulations Section 1 under pets, last paragraph. It is decided that the board will notify owners about Dog Waste/Noise and Car Parking issues in its next newsletter.

- Newsletter
The board decides to put together a news letter introducing the new board and to point everyone to the website www.gentrypark.comfor community news. This newsletter should also bring up the following issues: Satellite Mounting, Dogs Issues, and Parking, Al suggested that Steve contact Jill Young, web master of LifeAtVistaLakes.com, to set up area of website for Gentry Park. Jill�s email address is jill.young1@lifeatvistalakes.com

- Landscaping
Gentry Park resident brings up the fact that they would like to have the board concentrate on issues like Landscaping and the Exteriors of buildings. Ron Seals moves the discussion to landscaping issues that have not yet been addressed. Jim Boyle will contact Ben Walters about the missing trees and irrigation. Jim also says that Ben has confirmed that he is working on the tree issues with Mr. Boyle. Joe Doerhoff is going to submit his checklist that was agreed upon by Ben to the board via email after the meeting.

- Annexation
Joe Doerhoff is given the floor to discuss an important issue related to the community. Joe says current board has inherited a huge problem and and feels that the blame lies on Classic Town Homes/Inland Homes. He has cited the letters that he has submitted to the board. Not comfortable with Ben Walters trying to get everyone to join the board. Joe wants us to immediately disband the HOA and establish a new one with 100% membership. Mr. Doerhoff brings up the letter sent by Ben Walters asking everyone to voluntarily join their properties to the HOA and his feeling that this will not work. He states that he does not recognize the Board's authority over his lot.

Ron Seals has committed the board to further discussion with our attorney's to find out the legalities involved in this process and get a full understanding before making any decisions.

Steven Gongage makes a motion to establish a Committee to discuss speaking with the Attorney. The motion is duly seconded and after some discussion the motion dies with no votes in favor of establishing the committee. The entire board will be committed to this project.

Patty brings up the point that it is the Board's duty to figure out all the legal aspects of this issue and then make everyone aware of the full situation and how to resolve it before moving on. The Board recognizes that all home owners have been made aware of the issue via the letter sent out from Ben Walters, which is the same notice the Board was given of the issue. This issue will need to be dealt with by professionals in this area.

Adjournment: Steve Gongage makes a motion that we adjourn this meeting. The motion is duly seconded by Al Kiczula and carries unanimously. The meeting is adjourned.